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President ...Dennis
Kelly |
 | Top focus is to build
committees. Involved in the appointment of committee chairpersons and
committee members. |
| Follow-up on committee
activities to ensure matters are being worked on (other than committees VP
oversees). |
| General correspondence
for entire Association. |
| Calling, setting and
communicating agenda, and chairing general meetings. |
| Help set reports and
agenda for committees. |
| Recipient of
submissions made from the “Concerns and Feedback” page of the BCBFA
website. Disseminate and act upon as necessary. |
| Mentor the activities
of 2 committees (Customs and PGA and Terminal Services – Freight Alliance)
and National Affairs Representative |
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Vice
President ... Leanna Billings |
| Mentor the activities
of 2 committees as determined by the President (Freight Forwarding & Port
Promotion). |
| Coordinates the meal
for any meetings in which food is served. |
| Coordinate two joint
meetings / year with MPA’s Brokers and Forwarders Advisory Council. |
| Representative of BCBFA
to Private Sector Port Committee. |
| Line-up speakers for
BCBFA meetings at request of President. |
| Act on President’s
behalf in his absence. |
| BCBFA PR and
Advertising coordination. |
| Leglislative PR,
including visits, with Annapolis. |
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Treasurer ... Judy Banks |
| Provide up to date
books to President on semi-annual basis – annually furnish in February. |
| Update member status
vis-ŕ-vis dues. |
| Monitor and oversee all
bank account information – signature cards updated as needed. |
| File Maryland and
Federal tax returns as needed. |
| Treasurer’s report –
broken down by significant income and disbursements by area – disseminated
to members at quarterly meetings. |
| Disbursing agent for
contributions, donations, condolence matters, payments to vendors,
reimbursement to officers / committee chairpersons, and other specifically
charged by the Association. |
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Secretary ...
Mary Lynn |
| Keep roll of meeting
attendees, including in the Meeting Minutes of who actually attended the
meeting. |
| Email Meeting Minutes
and attendance roll within 2 weeks of the meeting to all members and
ensure Webmaster timely posts this on the BCBFA website. |
| Distribute committee
rosters to Membership – electronic version for downloading to their
computers. |
| Membership
correspondence – at the discretion and direction of the President. |
| Distribute notices,
bulletins, and BCBFA letters to membership as directed by officers and
committee chairpersons. |
| Correspond with various
publications, agencies and media of news releases of significant nature
regarding the BCBFA. |
| Oversee new member
application process. |
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|
Customs
and PGA ... |
Chairperson:
Judy Zambotti-Wall |
| Educational matters for
the membership –
 | Valuation,
Classification, and Broker Compliance. |
| C-TPAT Workshop
featuring 5-6 member groups of CB and Importers to evaluate a
"checklist" of what needed / considered for being C-TPAT certified.
Workshops open to Members and Importers. |
| Import
Self-Assessment Program – disseminate to BCBFA members and in turn to
your customers. |
|
| Homeland security
matters with Customs …
| Sample letter Members
can send to import customers regarding the 24-hour rule. |
| Addressing specific
issues of 24-hour rule. |
| How Customs intends
to handle the projected increase in examinations. |
| X-Ray exams – cutting
down on the cost using same drayman picking up cargo to move to X-ray
site. |
|
| Baltimore Customs
Port Director to address BCBFA meeting. Customs chairperson and
interested committee members to meet with Port Director on a regular basis
or as needed. |
| Obtain electronic
Directory of Baltimore Customs and Baltimore PGA telephone numbers and
email addresses – disseminate to members. |
| Identify matters in
which Baltimore might be inconsistent with other ports as to procedures
and costs associated with Customs and PGA programs. |
| Explore “insurance”
program for devanning, X-rays, and examinations – assess $X.XX / entry.
Possibility to get marine insurance company to underwrite. |
| FDA – Anti
bio-terrorism efforts / procedures disseminate to Members. Explore
software companies to link FDA product code reporting to this pre-report
(upload via the Internet). |
| FDA Registration Agent
– procedures of how this works. |
| ACE – Customs
enhancements – report to Members. Web-based entry process programs. |
| USDA, F&W, FDA,
Customs, other PGAs – speakers at meetings as relevant. |
| Import information
reference library. |
| CES – staffed and
unstaffed – focal point to convey problems and suggestions for improvement
to Customs and the CES operators. |
| Liaison with FAQWG |
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|
Committee Members:
Chris Kelly (FDA)
Mark Zeitlin
(FDA) Bob Twomey (Customs) |
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Forwarding & Freight Alliance...
|
Chairperson:
Nick Patronic |
| Explore the feasibility
of starting an NVOCC Alliance among interested BCBFA members – not for
profit; promote catalyst to help co-loading inland, ocean and air.
Explore the possibility of a Baltimore B&F / Air / Ocean Shippers’
Association (catalyst). |
| Educational matters for
membership. Seminars on …
| Methods of Payment
and L/Cs Export Regulations |
| INCOTERMS |
| Marine Insurance and
Claims |
| Packing & Crating |
| Project Cargo
components – what are shippers looking for? |
| Ro/Ro Cargo – what
are shippers looking for? |
|
| COF study group |
| Forwarder Maker
beginning course for new employees and those that want to take the COF
module |
| Certificate of Origin
chamberization stamp coordinated by BCBFA |
| Rules of NVOCC
brokerage – clarification with FMC |
| Oversee hazardous cargo
training opportunities for Members |
| Liaison with local and
national government agencies associated with exporting |
| Provide electronic
listing of steamship line contact information for export – coordinate with
Media II (Port of Baltimore magazine publisher) and EBACC (SS Directory
publisher). |
| AES Filer license
program. |
| ACE enhancements
relevant to freight forwarding. |
| Export Information
reference library. |
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Committee Members:
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Port Promotion ...
|
Chairperson:
|
.
| Provide a “speakers
bureau” of interested BCBFA members available to speak to the community –
in conjunction with the Speaker’s Bureau of MD DOT. |
| Coordinator of BCBFA
involvement in local expos, open houses, affairs. |
| Coordinate social
events – specifically the BCBFA annual crab feast. |
| Sources to recruit
personnel for the industry and expand intern opportunities – minority
emphasis with Wallbrook and Patterson HS. |
| Promote the BCBFA-owned
free rate quote service –
www.shipbaltimoare.com. Promote the sale of advertising on this
site with vendors in the community. Provide demos to Users and
Service Providers of how this works. |
| Explore “consolidated”
training for ISO 9000 for interested members. |
| Liaison with MPA
matters – sales and port development – related. |
| Liaison with steamship
lines and airlines – operational matters associated with the carrier’s
services (non pier activities) |
| Liaison with the
Maryland Maritime Association and Propeller Club of Baltimore. |
| Liaison with NCBFAA
Shippers’ Association and Shippers’ Association information source. |
| Coordinate port
training (Cross Education Seminars for entire port community and Baltimore
Port Education Outreach Program) – BCBFA involvement. |
| “General” training
(non-industry specific) – such as using the Internet to promote and
interact with your business and MS Office use in the business – to enhance
the business professionalism of our Members. |
| Liaison with State
Aviation Administration |
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Committee Members:
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Membership ...
|
Chairperson:
Leanna Billings
|
| Redesign application
for membership – and have posted on website by webmaster |
| New member involvement
and survey of their ideas – motivate new members and orient them in the
association. |
| New member promotion –
focus on air forwarders and Associate Members |
| Provide electronic
directory of BWI airport information to Member |
| Formulate complete and
updated listing of members – especially contact information and email
addresses. This must be provided by February each year in electronic
format. |
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Committee Members:
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Terminal Matters ...
|
Chairperson:
Lisa Wharton-Ryan
|
| BCBFA to advise staffed
and un-staffed CES facilities. |
| Liaison with the
Steamship Trade Association, BMTA, and ILA. |
| Liaison with the
Traffic Club of Baltimore and Maryland Motor Truck Association –
Intermodal Council. |
| Trucker, Warehouse,
fumigation facility, refrigerated facility and CFS information reference
library. |
| Activities / concerns
relating to warehouses, special facilities, CFS stations, terminal
operations, ILA, airport stations – oversee. |
| Provide port tours to
interested members and their clients. |
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Committee Members:
|
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| National
Affairs Representative ...
Ken Bargteil |
| Investigate with the
National potential conflict of interests for VOCCs and Airlines of
offering Customs brokerage and Freight Forwarding services. |
| Liaison with NCBFAA –
disseminate weekly news and notes from the national convention (password
protected on BCBFA website). |
| NCBFAA Convention and
GAC highlights – report verbally and in writing to Members |
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| |
Board of Directors
- To be President and two
past presidents of association. The immediate past president is the Chairman
of the Board.
| Oversee and write the
By-Law changes. |
| Parliamentary procedure
guidance at meetings. |
| Review legal matters of
the BCBFA. |
| Audit of financial
books of BCBFA. |
| Agenda formulation for
membership meetings. |
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